Reporting to the Executive Director (ED) of the EJS Center, the Executive Assistant (EA) to the ED & Liaison to the Board of Directors supports the ED and the Board with administrative and complex administrative support. One of the primary duties involves preparing presentations to be used by the ED for such activities as Board meetings, informal talks, lectures, etc. This position requires excellent organizational abilities, expertise with various software applications, attention to detail, excellent written and verbal communication skills, and the ability to use judgment and tact. The EA is expected to work with minimal instruction or supervision in a highly confidential setting.
Essential Duties, Responsibilities, and Expectations
Executive Assistant to the ED:
- Provides strategic input to maximize the effectiveness of ED’s schedule.
- Composes various oral and written communications; drafts, proofreads, and revises correspondence.
- Accompanies the ED to internal and external meetings and events.
- Ensures the ED is properly prepared and supported for all meetings and events through long-range planning, staff coordination, and daily diligence.
- Occasionally represents the ED at events.
- Available to coordinate and execute projects, events, and visits as requested by the ED.
Liaison with the Board of Directors:
- Develops and implements all logistics for Board orientations and meetings.
- Vets all materials to be sent to the Board.
- Provides administrative support to assigned Board committees.
- Provides communications to the Board and Board committees throughout the year.
- Responsible for compliance reporting as required.
The candidate must possess the following skills and experiences:
- Excellent verbal and written communication skills.
- Excellent organizational and time management skills.
- Work independently.
- Collaborate & work productively with other employees of the EJS Center and EJS Foundation, including senior leadership.
- Be efficient, tactful, and courteous, and handle confidential matters diligently.
- Work with members of the Board, executive officials of organizations, local government, and the general public.
- Pay attention to detail.
- Be flexible and available to work during non-traditional work hours.
- Excellent interpersonal, integrity, and ethical values.
- Have strong prioritization skills
- Be poised and display high level of professionalism.
Please send a cover letter and a resume to firstname.lastname@example.org for consideration. Only shortlisted candidates will be contacted. The application deadline is January 15, 2023.